Attendance Policy and Process

  • Attendance Policy

    Chronic absenteeism is defined by the state as missing more than 10 days in the school year. If your child is chronically absent, or misses more than 10 days of school, parents or guardians will receive a letter from the district on behalf of our school notifying them of the issue. You will receive a second letter if your child misses more than 15 days of school. 

    Our hope in automating this notification process at the district level is to provide our school staff with more time to meet with caregivers and problem-solve if your child or family needs extra support to attend school every day.  

    • 10 Days Absent Letter
      • This letter will be automatically sent when a student misses 10 school days (excused or unexcused).
    • 15 Days Absent Letter
      • This letter will be automatically sent when a student has missed 15 school days (excused or unexcused). This letter also contains language around a “doctor’s note” being needed to excuse further absences.
    • Sanction Letter
      • If the student has an equivalent of 25 missed school days, a sanction letter can be requested.
    • Student Attendance Review Board
      • When the student has an equivalent to 30 missed school days, the school will send a Student Attendance Review Board (SARB) Meeting request to the truancy department.
      • A meeting will be scheduled by the Legal Office with the Dean, CCSD Truancy, Juvenile Assessment Center (JAC), DHS, and other outside agencies.

    For more information, see CCSD Board of Education Policies JH: Student Absences and Excuses, JHB: Truancy and JHB-R: Attendance Review Process

    Attendance Process

    1. If your child is absent, you can report the absence by calling the attendance phone line extension, calling the main office, or submitting the absence via your school app, if applicable to your school.
    2. Your child’s teacher(s) record attendance in PowerSchool, and attendance clerks can also modify records.
    3. Data form PowerSchool is used for identification of students who are close to reaching absence thresholds.
    4. Attendance letters 1 and 2 will now be automatically sent to families/caregivers from the district once a student has met the threshold for that letter/step and this will be recorded within PowerSchool.
Last Modified on August 20, 2024